PRIVACY POLICY

Last Updated: 06/07/2025

At KPFit, your privacy is important. This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit our website, book services, or interact with us in any way.

1. Who We Are

KPFit is a personal training business operated by Kyle Petricca, offering in-person and online fitness coaching. We are committed to respecting your privacy and protecting your personal information.

If you have any questions, please contact:

Kyle Petricca
Email: kyle@kpfit-pt.com
Address: Available upon request

2. What Information We Collect

We may collect and process the following personal information:

  • Contact details: Name, email address, phone number

  • Health information: Medical history, PAR-Q responses, fitness goals

  • Website usage data: IP address, browser type, and pages visited (via cookies and analytics tools)

  • Payment details: When making purchases or bookings (handled through secure third-party platforms)

  • Client progress data: Measurements, performance tracking, session notes (if applicable)

3. How We Collect Information

  • When you complete a contact or sign-up form on our website

  • When you book a session or service

  • When you fill out a PAR-Q or consultation form

  • When you email or message us directly

  • Automatically via cookies and analytics tools when you browse our site

4. How We Use Your Information

We use your personal data to:

  • Provide personal training services

  • Tailor your fitness and nutrition plans

  • Monitor progress and adjust your plan accordingly

  • Contact you with important updates or reminders

  • Respond to your enquiries

  • Improve the functionality and performance of our website

We will never sell, rent, or share your data with third parties for marketing purposes.

5. Legal Bases for Processing

We process your data based on one or more of the following:

  • Consent: When you voluntarily give us your information (e.g., email sign-up)

  • Contractual necessity: To deliver services you’ve booked or requested

  • Legal obligation: To comply with applicable laws and regulations

  • Legitimate interests: To improve our services and respond to your requests

6. How We Store and Protect Your Data

Your data is stored securely using:

  • Encrypted platforms (e.g., MyPTHub, Google Workspace)

  • Password-protected devices and systems

  • Regular backups and access controls

We retain your data only for as long as necessary to fulfil the purposes outlined in this policy or as required by law.

7. Your Rights

Under UK GDPR, you have the right to:

  • Access the personal data we hold about you

  • Request corrections or updates

  • Request deletion of your data (unless we’re legally required to retain it)

  • Withdraw consent at any time

  • Lodge a complaint with the ICO (www.ico.org.uk)

To exercise any of these rights, contact us at kyle@kpfit-pt.com.

8. Cookies & Website Analytics

Our website may use cookies and third-party analytics tools (like Google Analytics) to track performance and usage. This helps us improve your experience. You can disable cookies through your browser settings if you prefer.

9. Third-Party Services

We use trusted third-party tools and services to run our business securely, including:

  • MyPTHub (client coaching platform)

  • Google Workspace (email and storage)

  • Stripe / PayPal (payment processing)

Each service has its own privacy policy and complies with data protection laws.

10. Updates to This Policy

We may update this Privacy Policy from time to time. You’ll find the most recent version on our website. We encourage you to review it periodically.